May 30, 2025
Real Estate Career Growth
When you’re juggling clients, showings, contracts, and closings, it’s easy to feel like you’re doing the work of three people. Spoiler alert: you kind of are. That’s where a Transaction Coordinator (TC) comes in. They’re the behind-the-scenes powerhouse who helps keep your deals smooth, compliant, and on schedule.
Let’s break down what a TC actually does—and whether hiring one is the right move for your business.
What Does a Transaction Coordinator Do?
A transaction coordinator manages the administrative side of a real estate transaction from contract to close. Think of them as your deal navigator, guiding the paperwork and deadlines while you focus on your clients.
Here’s what a TC typically handles:
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Contract to Close Coordination: They track deadlines, ensure documents are submitted on time, and communicate with title, escrow, lenders, and agents.
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Compliance: They help make sure your transaction files meet your brokerage’s and state’s legal requirements.
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Client Communication: TCs often send out friendly reminders and updates to buyers or sellers so everyone stays informed.
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Document Management: From disclosures to contingencies, they keep everything organized in your transaction platform.
Depending on your workflow, they may even send out e-signature requests or set up inspections.
Do You Need a Transaction Coordinator?
Let’s be real: you can handle your own files. Many new agents do. But the question is—should you?
Here’s when hiring a TC might make sense:
✅ You’re closing more than 1–2 deals a month
Once you’re consistently in production, a TC can help free up your time so you can focus on lead generation and client care.
✅ You hate paperwork (or just aren’t great at it)
If compliance checklists give you hives, outsource it. A good TC makes sure no detail slips through the cracks.
✅ You want to deliver a better client experience
When your buyers get timely reminders and clear communication, it builds trust. A TC helps create that polished, professional feel.
✅ You’re building a business, not just closing deals
If you’re scaling, a TC is often one of the first people to bring onto your team.
How Much Does a Transaction Coordinator Cost?
Most TCs charge a flat fee per transaction. Usually between $300–$500 paid at closing. That means no upfront cost, and it only comes out of closed deals.
Some agents even build the cost into their commission or split it with their broker.
In-House vs. Independent: What’s the Difference?
In-house TCs work directly with your brokerage and may be offered as part of your office support (sometimes with a reduced fee).
Independent TCs run their own businesses and often work with agents across multiple brokerages. They may offer more customization or extended hours—but it depends on the person.
The Bottom Line
You don’t need a transaction coordinator to succeed. But having one can absolutely make your life easier, your deals smoother, and your clients happier.
Starting out? Learn the process yourself first—it builds confidence. But as you grow, don’t be afraid to pass the clipboard. A strong TC isn’t an expense—it’s an investment in your time, your sanity, and your client experience.
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